Preparing for a building quotation: the documents that speed things up
A good quotation starts with good information. When a contractor has to guess, prices include more allowances for risk — or important items are missed altogether. Preparing a few documents before you request a quotation saves time and makes it easier to compare offers.
1. Drawings — ideally approved plans
Architectural drawings show the size, layout and specification of the building. If your plans have already been approved by your local authority, include the approved set. If not, say so: the quotation can then flag work that depends on approval.
2. A bill of quantities (BOQ)
A BOQ lists the materials and work items with quantities. It allows contractors to price the same scope, which makes quotations easier to compare. If you do not have one, a contractor or quantity surveyor can help prepare it.
3. Photos and measurements of the site
For renovations and repairs, clear photos of the existing building and rough measurements are invaluable. For new builds, photos of the stand show access, slope and anything that may need clearing.
4. Your budget and timing
Sharing a realistic budget range helps the contractor suggest suitable materials and phasing. Mention your preferred start date and any deadlines.
5. Who supplies the materials?
Decide whether you want a labour-only price, a supply-and-install price, or materials only. This changes the quotation significantly.
Checklist
- Drawings (approved, if available)
- BOQ or materials list
- Site photos and measurements
- Location (town, suburb, stand number)
- Budget range and preferred start date
Ready? Request a quotation online — you can upload all of these documents in one go.
Planning a project? Send us your drawings or BOQ and our team will review your requirements.
Request a Quotation